Meeting Agenda

SPECIAL CLUB AGENDA MEETING SCHEDULED

Date: PENDING Time: PENDING
All Are Welcomed

Location Bainbridge Island, Washington:

ZOOM CONFERENCE
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AGENDA

I. Call to Order

II. Approval of the Agenda

III. Approval of the Minutes

IV. Reports

Executive Director

Finance Director

Nominating Committee

Governance Committee

Public Relations Committee

V. Old Business

Board Nominations

Contract Negotiations

Regulatory Compliance

VI. New Business

Special Event

Educational Classes

"S" Station Net Control

Incident Command-Emergency Mitigation Team

Museum

Occupational Safety Compliance

Disaster Response Team

VII. Comments and Announcements

Public Requests

Greivances

Volunteers Call For Duty

VIII. Adjournment

Next Zoom conference meeting date PENDING 2021

PRE-MEETING AGENDA SCHEDULE

This reminds board members to prepare reports or other documents that need to be brought before the board.

Secretary shall finalizes the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions, or changes.

Board Meeting Agenda Minutes

Club Development Progress

FWWARC

Bainbridge Island WA, USA 98110

Date:

Time:

Meeting Location:

Call to Order

First order of business is for the chair to announce the call to order, along with the time. The secretary enters the time of the call to order in the minutes. After the meeting is called to order, the board chair may make welcoming remarks, ask for introductions, or read the organization's mission and vision statements.

Changes to the Agenda

Second order of business is for the chair to ask for changes to the agenda. Additions and deletions to the agenda will be made at this time. Having no changes, the agenda moves to approving the prior meeting's minutes.

Approval of Minutes

Third item on the agenda should list Approval of Minutes along with the date of the most recent meeting. In most cases, board members should have received a copy of the minutes prior to the meeting. If they have not contacted the secretary prior to the meeting with corrections or changes to the minutes, they have to opportunity to make them during this item on the agenda.

Board members have an ethical and legal responsibility to make sure that the recording of the minutes accurately reflect the board's business.

Reports

Fourth item on the agenda is the reports. This first report should be a report from the Executive Director. This report should include a review of operations and projects. The Executive Director should give board members on overview of the business outlook including positive and negative trends, major initiatives, business updates, and other aspects of the business.

Following the Executive Director report, the Finance Director gives a report. Board members should make an effort to understand the financial reports so that they can identify potential financial threats. Understanding financial reports may also generate discussion about potential opportunities.

Subsequent reports may be given by committee chairs.

Old Business

Items should include past business items that are unresolved, need further discussion, or require a board vote. Items may be tabled or referred to committee for further exploration.

New Business

Board members should have a discussion about new business items and identify a plan to take action. This may include tabling them, delaying action to a future date, or referring them to a committee.

Comments, Announcements, and Other Business

At this point in the agenda, members may make announcements, such as offering congratulations or condolences, or make other special announcements. Any other business may be brought up at this time, for example, items that may need to be added to the next meetings agenda.

Adjournment

This is a formal closing of the meeting by the board chair. He should state the time that the meeting closed, so that the secretary may including it in the board minutes. The date of the next meeting should follow the adjournment item, so that board members will be reminded to put it on their calendars.

The agenda serves as the road map for the board chair. It helps him move from one meeting item to the next, while addressing all business items and giving all board members an opportunity to participate. A board chair that uses the board meeting agenda efficiently increases productivity by not dwelling too long on issues that are better addressed in committees.

A clear agenda clarifies action items and designates who is responsible for addressing them, so that the board makes progress. The agenda also drives the minutes of the meeting. This is important so that board members have a comprehensive written plan to hold themselves accountable for following through on board business items.

The board agenda should be seen as a tool for doing board business in an efficient, fair, and productive manner. To be effective, agendas should be used and followed with consistency and fidelity.

BOARD MEETING MINUTES

October 25, 2021

Phone: 206-780-6885 E-mail: fwarc@usa.com
321 High School Road NE, STE D3 PMB 292, Bainbridge Island WA, USA 98110