VIII. Adjournment

Next Zoom conference meeting date PENDING 2021

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ADVISORY BOARD MEETING SCHEDULE

This reminds advisory board members to prepare reports or other documents that need to be brought before the board.

Secretary shall finalizes the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions, or changes.

Board Meeting Agenda Minutes

Club Development Progress

Call to Order

Changes to the Agenda

Approval of Minutes

Board members have an ethical and legal responsibility to make sure that the recording of the minutes accurately reflect the board's business.

Reports

Following the Executive Director report, the Finance Director gives a report. Board members should make an effort to understand the financial reports so that they can identify potential financial threats. Understanding financial reports may also generate discussion about potential opportunities.

Subsequent reports may be given by committee chairs.

Old Business

Items should include past business items that are unresolved, need further discussion, or require a board vote. Items may be tabled or referred to committee for further exploration.

New Business

Board members should have a discussion about new business items and identify a plan to take action. This may include tabling them, delaying action to a future date, or referring them to a committee.

Comments, Announcements, and Other Business

At this point in the agenda, members may make announcements, such as offering congratulations or condolences, or make other special announcements. Any other business may be brought up at this time, for example, items that may need to be added to the next meetings agenda.

Adjournment

This is a formal closing of the meeting by the board chair. He should state the time that the meeting closed, so that the secretary may including it in the board minutes. The date of the next meeting should follow the adjournment item, so that board members will be reminded to put it on their calendars.

The agenda serves as the road map for the board chair. It helps him move from one meeting item to the next, while addressing all business items and giving all board members an opportunity to participate. A board chair that uses the board meeting agenda efficiently increases productivity by not dwelling too long on issues that are better addressed in committees.

A clear agenda clarifies action items and designates who is responsible for addressing them, so that the board makes progress. The agenda also drives the minutes of the meeting. This is important so that board members have a comprehensive written plan to hold themselves accountable for following through on board business items.

The board agenda should be seen as a tool for doing board business in an efficient, fair, and productive manner. To be effective, agendas should be used and followed with consistency and fidelity.